Kennzahlen, Protokolle, Berichte Geschäftsjahr 2021

Annual report fiscal year 2021 (January 1st, 2021 to December 31st, 2021)

November 2021
Contract awarded to Tanzanian architect
In mid-November we handed over the order to adapt the construction plans for the children’s houses prepared by HSBK-Oberhausen to Tanzanian building law to our Tanzanian architect Fredy. Fredy will then submit the building application.

November 2021
New object sponsor
Rainer Pastoor, Duisburg, takes over a 50% partial sponsorship in the amount of 2.500,– Euro for the garage, part of the construction phase II.

November 2021
First volunteer in the service of C.B.R.O.
In mid-November, a Tanzanian student began her service with us as a volunteer, initially until mid-2022. She will be specifically assigned to develop, monitor and promote our infrastructural side projects.

November 2021
Renovation and installation of a new office space for the C.B.R.O.
With the hiring of our accountant, a larger office became necessary and was provided to us by LMH. The renovation was done immediately and also the furnishing with new, functional office furniture.

October 2021
Final talks with the DBHW on the establishment of an eye clinic in Korogwe in the town hall of the city of Duisburg
After a long period of preparatory work, a final meeting was held with the German Aid Society for the Blind (DBHV) between the two boards of directors to discuss the last steps for the realisation of an eye clinic in Korogwe. The still missing commitments of the governmental and ecclesiastical side in Tanzania were discussed as well as a possible cost sharing. ZAC agreed to provide a significant part of the equipment and to finance it partly from its own funds, as the situation in the Tanga region with regard to the widespread disease “cataract” is in urgent need of a counteracting treatment option. Our NGO “C.B.R.O.” will obtain the still missing commitments from the state and the church, so that nothing should stand in the way of the project implementation.

As soon as the eye clinic will officially start its service, the fixed costs will be taken over in full by governmental and church institutions and the purchased equipment will become Tanzanian property. ZAC e.V. (C.B.R.O.) will take over the administration. 

October 2021
New staff member at our NGO “C.B.R.O.
With Helena Mushi (25), C.B.R.O. has defined its first permanent employee. Helena is a trained tax specialist and her main task will be to do the bookkeeping required by the state for NGOs and also to prepare the balance sheets of the past years. In this way, we meet the requirements for the operation of an NGO, which are stipulated by the state. This government requirement also includes the change of the existing fee contract with Ombeni into an employee contract, which will be implemented by the end of the year. This means that ZAC has two employees on the payroll, for whom taxes and social contributions, such as health insurance, are also paid.

October 2021
Second presentation of our project work to Rotarians in Schloßpark
The second Rotary Club in Oberhausen under the leadership of President Dotzauer was also a great success for ZAC e.V.. Altogether, according to the result of the internal talks announced there by Michael Bülhoff, the Rotarians will provide us with 150,000 USD in a sum from regional support packages of the Rotary Clubs, Rotary-International and a donor from Hameln, which will mainly go towards all investments in our vocational training centre. 

September 2021
Project presentation at the Oberhausen Rotarians
At the beginning of September, we were given the opportunity to present our project work to a larger audience in a presence event (with additional live broadcast). We received a promise from the Rotarians about extensive funding for our project.

September 2021
Commissioning of a Tanzanian architect
On the basis of the board’s decision, the trades for the construction of the children’s village will be assigned to a general contractor. For this purpose, we will commission a Tanzanian architect to revise the existing building plans (adaptation to Tanzanian building law) and to search for a suitable building contractor. Before awarding the contract, alternative offers will be examined. At the beginning of September, the first architect contacted received our documents and has already visited the property.

August 2021
Delivery of school furniture to the two local schools
We had a total of 150 desks and 150 chairs produced regionally for the two local schools (Primary and Secondary School), which were handed over to the students at the end of August 2021. The headmasters have committed not to charge parents for the use of the furniture.

August 2021
Charity Golf Tournament “Golfers Help”
For the third time, Kanzlei am Kaiserberg organised this charity golf tournament for the benefit of ZAC e.V., with net proceeds of over 12,000 euros.

June 2021
ZAC is one of the winners of the Town & Country Foundation Award 2021
For the fourth time, ZAC is named as one of the winners of the Town & Country Foundation Award. The foundation prize is endowed with 1,000 euros.

June 2021
Completion of the “ZAC-Bridge
The road to our construction site is interrupted by a wider creek, which can carry a lot of water during the rainy season. To ensure that our future children’s village can be safely connected to the site and that construction vehicles can also access our plot, we have planned to build a bridge at this point. This was completed in mid-June 2021 with a length of 25 meters, a width of 5 meters and two flow tubes. It is also gladly used by the villagers on their way to fetch wood in the forest.

May 2021
Completion of the “Bridge of Solidarity
To ensure a safe way to school for the children of the Primary and Secondary School, ZAC e.V. had a fixed bridge built over the creek, which can become a danger spot on the way to school during the rainy season.

May 2021
School feedings
The already released funds for the sustainable support of school meals for the two schools in Lutindi will now be used at the beginning of June after the end of the small rainy season with the procurement of seeds, farming equipment and the preparation of the farmland provided by us. Here, the two schools can now grow their own food to supply the students. ZAC is consistently following the path of agroforestry. This approach will also apply later to the children’s village’s own farm.

May 2021
Completion of the sewing program
Last year, thanks to the donation of the Weltladen Duisburg-Rumeln, we purchased a total of 10 sewing machines, renovated a room in the Lutindi Mental Hospital for the purpose of converting it into a sewing room, and had seating and a large cutting table built. In February, we hired a trained tailor to teach the single mothers and patients of the Lutindi Mental Hospital the craft of tailoring. On 04.05.2021 the time had come. The final theoretical and practical examination was due, which in the end all passed with flying colors. Well done ladies. The project will be continued in this form in order to create an opportunity for single mothers to earn additional income and to enable the patients of the LMH to receive occupational therapy. The picture shows a part of the women with their given test result. 

 

April 2021
Personnel changes on the Executive Board
The co-opted board members Si-yeun-Hammerbacher and Georg F. Terbeck retired from the board as scheduled after their two-year co-opting period had expired. Nico Hoerster, Wuppertal, was co-opted as a new board member for the next two years. He had already been in Lutindi with the first HSBK travel group when he was still a technical student.

February 2021
Bridge of solidarity for a safe way to school 
In February, we were able to complete the “Bridge of Solidarity”, as it was named by the donating MSV fans in reference to the well-known Duisburg bridge structure. This enabled us to defuse a dangerous creek crossing for the schoolchildren, as the creek can swell considerably during the rainy seasons and was only passable by means of loosely laid boards.

 

January 2021
School furniture donation
ZAC e.V. responds immediately to a call for help from the principal of the newly built Secondary School. There is a shortage of 75 desks and pupils, without which already registered pupils cannot attend classes. In the end, a collection of MSV fans makes it possible to place a production order for the missing school furniture (here is a picture from the Secondary School with identical school furniture). The delivery is expected for May 2021.

 

 

 

 

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List of companies and individual that contributed to more than 10% of the overall donations in the fiscal year 2021:

Peter Schnürer, Voerde                                                                                      €  2.000,–
DK Recycling und Roheisen GmbH, Duisburg                                                   €  2.000,–
Town & Country-Stiftung                                                                                     € 1.000,–
Family Bernardina and Hilmar Eller, Duisburg                                                    € 1.000,–
Rainer Pastoor, Duisburg                                                                                    € 2.500,–
Margarethe Schulte, Olpe                                                                                   € 1.000,–

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Exemptions notice from the German tax authority

Freistellungsbescheid 2021-003

Annual report fiscal year 2019 (January 1th to December 31th 2019)

Annual report fiscal year 2019 (January 1st, 2019 to December 31st, 2019)

January 2019
The report required for the upcoming construction works will be prepared by the Tanzanian authority TanRoad and handed to us. The results show that there is nothing standing in the way of development due to the soil conditions.

February 2019
Like last year, the ZAC e.V. participates in the Open House of the Hans-Sachs-Berufskolleg in Oberhausen and presents the progress of the joint project work.

February 2019
The Hans-Sachs-Berufskolleg under the direction of Dipl. Bau-Ing. Georg Terbeck made a project trip to Lutindi / Tanzania in order to carry out an exact survey of the construction site, to map important trees and to define the ideal site for the children’s village. As a result, we are provided with excellent and, above all, informative data and, to our great surprise, informed that the property is not, as expected, 45,000 m² but 90,000 m² in size.

March 2019
The ZAC e.V. will have the opportunity to introduce the children’s village project to the Lions Concordia Duisburg. The same evening, the ZAC receives a donation of 6,185 euros.

April 2019
The ZAC premium partner “Perfacts Marketing und Vertriebs GmbH, Dorsten” will pay ZAC the sum of 1,847 euros as a result of a share in the turnover of one of its sales products.

March 2019
Start of the apple tree project. For the elementary school Lutindi and for the area of ​​the Lutindi mental hospital we were able to acquire 30 apple trees in three variations thanks to individual apple tree sponsorships. In addition, Ombeni Peter Ayo will be introduced to the supplying orchard for two days in the south of the country in rearing and care.

April 2019
Change planning in the ZAC board team. For health reasons, Randolf Jandt resigns from the board team of his own volition. Within the framework of a constitution to be adapted the ZAC eV prepared with Georg F. Terbeck (teacher at the HSBK Oberhausen and Dipl.-Bau-Ing), Katja Zühlsdorf (independent business woman) and Si-yeun Hammerbacher (former honorary employee of the ZAC in Lutindi) Co-option of three new members of the Executive Board subject to the approval of the General Assembly with regard to the change in the Articles of Association required for this purpose.

May 2019
The departing C.B.R.O. CEO Zakaria Mnkai visited us during his stay in Germany for an interesting discussion in Wuppertal about the project work.

June 2019
The Grafschafter Lions Club Moers (GLCM) donates to the ZAC e.V. a PAUL-system (Portable Aqua Unit for Lifesaving) for the purification of contaminated drinking water for the elementary school Lutindi, because there were always diseases due to contaminated drinking water. The system will be shipped to Tanzania in June.

June 2019
At this year’s Annual General Meeting, the ZAC Board will report on its past activities in 2018 and the club’s results. The Management Board is unanimously discharged. The proposed amendment is adopted unanimously by the general meeting. This clears the way for the co-option of the three new board members mentioned.

July 2019
The acting ZAC board co-opted Georg F. Terbeck, Katja Zühlsdorf and Si-yeun Hammerbacher into the board.

July 2019
Like last year, the ZAC e.V. will be awarded the Town & Country Foundation Prize for its commitment, worth € 1,000

July 2019
The drinking water treatment system arrives in Tanzania and C.B.R.O is awarded the contract to build a solid drinking water treatment station with two additional 500-liter vessels.

August 2019
Start of the Lutindi Cultivation Cooperative. The ZAC e.V. provides land plots for a total of 30 single-parent women on its own land, finances seeds, farm implements and field shoes, so that women can feed themselves in the future without dependencies and sell possible surpluses on the regional market. The women pick up the work immediately and plant corn in the first step, in the second step, various vegetables are grown.

September 2019
Start of the first ZAC charity golf tournament. On the initiative of Ronny Jasinski, law firm on the Kaiserberg, Duisburg, and ZAC Vice Thomas Maaßen a golf tournament in favor of the ZAC is aligned on the golf course “Golf & More” in Duisburg Huckingen. As a result, the ZAC e.V. is left with 4,250 euros in net proceeds for the project work.

September 2019
The evang. Church Duisburg-Rumeln (Weltladen) donates 2,000 euros for the purchase of 10 sewing machines for Lutindi.

December 2019
At the end of 2019, there was a significantly higher level of donations than in previous years. Krohne Messtechnik GmbH, Duisburg, donates 3,000 euros, the publisher Beleke GmbH, Essen, donates 1,000 euros and the families Schulte / Fisser (Duisburg, Essen, Bottrop, Olpe) donate a complete children’s home with a total value of 10,000 euros.

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List of companies and individual that contributed to more than 10% of the overall donations in the fiscal year 2019:

Lions Hilfswerk Duisburg-Concordia e.V., Duisburg                                    Euro 6.185,00

Perfacts Marketing + Vertriebs GmbH, Dorsten                                           Euro 1.847,10

Grafschafter Lions Club, Moers                                                                   Euro 1.309,00

Town & Contry Stiftung, Hörselberg-Hainrich                                              Euro 1.000,00

Evang. Kirche Duisburg-Rumeln (Weltladen)                                              Euro 2.000,00

Krohne Messtechnik GmbH, Duisburg                                                         Euro 3.000,00

Verlag Beleke GmbH, Essen                                                                       Euro 1.000,00

Caroline Schulte, Duisburg                                                                          Euro 2.000,00

Dr. Simone Schulte, Essen                                                                          Euro 2.000,00

Markus Fisser, Duisburg                                                                              Euro 2.000,00

Margarethe Schulte, Olpe                                                                            Euro 2.000,00

Helmut Schulte, Essen                                                                                 Euro 2.000,00

Rheintank GmbH, Duisburg                                                                         Euro 2.000,00
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Minutes of the ZAC annual general meeting of 29.10.2020

Place: Protestant parish hall Magdalenenstr. 12 in Duisburg-Beek
Date/Beginning: 29.10.2020 at 19.02
Persons present: 5, of which 5 are entitled to vote

Agenda items:
1. Greeting by the chairman of the board
2. Determination of the proper convening and quorum of the general meeting
3. Approval of the items on the agenda by the Chairman of the Management Board
4. Annual Report of the Board of Directors for the 2019 financial year
5. Annual Report of the Chief Financial Officer for the financial year 2019
6. Report of the cash auditors
7. Discharge of the executive committee
8. Discharge of the Chief Financial Officer
9. New elections of the executive committee
10. New election of the cash auditors
11. Miscellaneous / pronunciation

To 1:
Holger Glücks, chairman of the board, welcomed those present and opened the JHV.

To 2:
The chairman of the board established that the meeting had been convened in a proper and timely manner and that a quorum was present.

To 3:
The chairman of the board approved the given agenda

To 4:
Dre CEO gave the members a detailed report on all activities of the association in the 2019 fiscal year as well as on all decisions made and events that occurred, staggered by the individual reporting months. These can be read in detail on the association’s own website at http://www.zac-ev.com in the submenu “Transparency”, “Annual Report 2019”.

To 5:
Due to the absence of the Chief Financial Officer, the Chairman of the Executive Board provided a detailed overview of the association’s most important income and expenditure in the financial report. The main income was donations from various donors and membership fees. The largest expenditure factors were planned individual projects and the fee costs for our Tanzanian honorary member Ombeni Peter Ayo. The association’s account showed a credit balance of 75,796.71 on the reporting date 31.12.2019.
Detailed information on the booked income and expenses can be found on our website http://www.zac-ev.com in the submenu “Transparency”, “Income Expenditure Surplus Statement”.

To 6:
Thomas Maaßen, Deputy Chairman of the Board, read out the cash and voucher audit report in the absence of the two cash auditors, which in the end did not give rise to any objections to the proper and proper keeping of the vouchers and documents. A correct use of the funds in accordance with the purpose of the statutes was confirmed.

To 7:
The chairman of the executive board applied for the discharge of the executive board. The executive committee was unanimously discharged by the general meeting.

To 8:
The chairman of the executive board applied for the discharge of the cash auditors / financial director. The vote resulted in a unanimous discharge.

To 9:
With the planned elections of the executive committee the acting executive committee was confirmed unanimously in a block election for two further years in the office. There were no new candidates for the executive committee work. Those elected accepted the election.

To 10:
The acting cash auditors Imke Glücks, Sevelen and Thomas Hufer, Geldern, were unanimously appointed by the general meeting for two further years. There were no new candidates for this office. The elected had already given their consent in advance.

To11:
In the ensuing discussion, the main focus of the debate was on the conditions under which the planned start of construction in 2021 can be maintained in view of the corona pandemic.
Georg Terbeck, member of the Board of Management and teacher at HSBK Oberhausen, has reservations as to whether it will be possible to fly with the delegation to Tanzania as early as February 2021 due to the pandemic, and whether the responsibility for the accompanying technician students can be borne by the delegation. The clarification of this point is urgent and will be on the agenda at the next board meeting, as the start of the construction work is directly dependent on it.

In connection with the planned start of construction, Thomas Maaßen proposed to prepare a forecast for the costs to be approved for the first construction phase and the first year of operation of the Children’s Village at a special board meeting at the beginning of next year. This should also determine which capital security reserves should remain in the association’s account.

Holger Glücks explained the sense of the infrastructural measures carried out so far for the community of Lutindi, which run parallel to our construction plans. On the one hand, he cited the creation of acceptance among the citizens of Lutindi for the Children’s Village project, because with these programs, ZAC e.V. is an important employer in Lutindi. In addition, ZAC e.V. always remains in contact with potential sponsors and supporters with attractive programs and successes and even achieves monetary surpluses through project-related individual donations.

The consultancy contract with Ombeni Peter Ayo, which ends on 31.12.2020, is to be extended for a further two years with an adjustment to the inflation rate in Tanzania.

The Board of Directors thanked the General Meeting for attending on the occasion of the difficult circumstances.

The JHV ended at 21.15 hrs.
signed. Holger Luck
Chairman of the Board
Duisburg, 29.10.2020

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Exemptions notice from the German tax authority

Annual report fiscal year 2018 (January 01th, 2016 to December 31st, 2018)

Annual report fiscal year 2018 (January 1st, 2018 to December 31st, 2018)

At the center of all activities, and thus the focus for the 2018 financial year, was the founding of a Tanzanian NGO as the basis for all future legal transactions in Tanzania. In particular, for the final contractual arrangement with the MeTL Group on the lease of the building plot in the Usambara Mountains in an area of ​​45,000 m², which would not be possible without an NGO.

January 2018
On 19.01.2018 the ZAC founded the Tanzanian NGO (Non Governmental Organization) in the state ministry of Community Development, Gender and Children as a general requirement for the construction of a children’s village in Tanzania as well as all other legal transactions. The NGO was registered as a “Children Base Reinforcement Organization”, short form “C.B.R.O.” based in Lutindi / Tanga.

February 2018
The ZAC board took part in an open-house of the Hans-Sachs-Berufskolleg (HSBK) in Oberhausen and presented the results of the cooperation with the HSBK to an interested audience, especially those from the working trip of a HSBK delegation Lutindi in November 2017.

February 2018
In February 2018, the future board of our Tanzanian NGO was formed. In the honorary active executive committee were selected:
Zakaria Mnkai (CEO)
Petro G. Makange (Deputy Chairman)
Rogers Shehumu (Member of the Board)
Florence Shemndolwa (Member of the Board)
Peter Ombeni Oyo (Member of the Board) and sole honorary employee in function as Chief-Coordinator of ZAC e.V. in Tanzania.

March 2018
Opening of a Tanzanian bank account in Korogwe to handle business in the country. The account is approved by the Board of C.B.R.O. guided locally on the basis of the four-eye principle and exclusively according to our instructions.
Transfers from VB’s German ZAC account to the Tanzanian NGO account will, as far as possible, only be carried out on a quarterly basis as of autumn 2018, for cost-saving reasons.

March 2018
The ZAC e.V. opens its own Facebook account in order to reach even more people in addition to its own Internet presence and to increase the chances of further members, supporters or property sponsors. In the same month the C.B.R.O. in Tanzania also has its own Facebook account.

April 2018
The ZAC homepage is now bilingual and will be available in English later. In the next step, the option of choosing the third language, Swahili, is planned.

April 2018
The ZAC e.V. founded with the C.B.R.O. as a project ambassador a football team of its own, consisting of a first and a second team, which in the future under the name “C.B.R.O. LUTINDI FC ” will play games against other regional Tanzanian teams. A total of 25 players from the 5 villages of the village community Lutindi were selected for their own two teams at a separate viewing day in Lutindi. The C.B.R.O. LUTINDI FC has been officially registered.

May 2018
Fans of the MSV Duisburg collected money for the equipment of the C.B.R.O. Lutindi FC and thus contributed a total of 25 pairs of football boots to equip the players who were purchased in the country. The supplier of the MSV Duisburg, Capelli, represented by Kay Mourheg, donated 25 complete jerseys, which were printed in honorary work free of charge by the shop team of MSV Duisburg under the direction of Christian Tölle with the logo, the numbers and the club name.

June 2018
One of the requirements of founding our Tanzanian NGO was the presence of a physical office. We were able to reach an agreement with the Tanzanian Evangelical Lutheran Church on the renting of a space that is appropriate and sufficient for our purposes in the premises of the Lutindi Mental Hospital. For the equivalent of € 3.75 per month, we rented this space on a long-term basis, renovated it ourselves and equipped it with the necessary operational facilities. A table, two chairs, some paint and some office utensils have barely charged in terms of cost.

June 2018
The ZAC e.V. was once again awarded the Town & Country Foundation Prize this year, which was endowed with a donation of € 1,000.00.

June 2018
The 12-month collection campaign of copper coins, which expired in June 2018, was once again considered a success. Overall, the collection community of fans collected an amount of 1,572.07 euros. The Mülheim S-Cash Logistics has carried out the automatic counting of the coins and their exchange free of charge as every year so also this year. In addition, separate donations totaling 878.00 euros were received as part of this campaign, with the result that the 2017/2018 campaign brought in a total of 2,578.07 euros for the project. In the same month, the copper money campaign 2018/2019 was launched on an enlarged scale. It is now not limited more to the collection of copper money.

August 2018
Meeting with the C.B.R.O. Executive Board member Florence Shemndolwa in Duisburg and intensive exchange on the project and the environment in Lutindi.

September 2018
After lengthy and very difficult negotiations, after two years of discussions and formulations between the Tanzanian MeT-Group, the largest Tanzanian employer and landowner, and us (through our NGO C.B.R.O.), a legally binding contract for the free use of the land for our construction project was concluded. The contract provides for the provision of 45.000m² of building land in Lutindi and describes the terms of use. Registration in the Tanzanian Basic Register has been initiated.

October 2018
The construction of a sports field / football field, planned in our construction phase 3, was brought forward. This sports ground will be on the one hand the C.B.R.O.LUTINDI FC as well as the students of the two schools in Lutindi available (previously not available). This planning has met with a great response from the municipality of Lutindi. The villagers redirected a stream as a preparatory work on the planned area. Fans of the MSV Duisburg have collected in a spontaneous fundraising collection for the necessary, machine straightening of the area required amount of a total of € 1,330.00 (renting a grader).

November 2018
The necessary ground survey was commissioned by the state-owned TanRoad, after a new cost estimate was obtained. The total cost amounted to 1,650.00 euros, which were taken over in full by the Dinslakener engineering and planning office Zühlsdorf in the context of an object sponsorship to 100%.

November 2018
Following a unanimous decision of the Board of Directors, the provisional project name “Umbele Village” was transferred to the final village name “Angaza Children’s Village” (Angaza translates as “bright spots”) proposed by the C.B.R.O. board. This name will be maintained internally and externally in all publications and official documents.

November 2018
ZAC e.V. awarded the order to C.B.R.O for the partial clearing of the heavily smoked building site due to the pending execution of the soil assessment. Accessibility had to be guaranteed. Some Tanzanian day laborers completed the work within 10 days. Total cost around 300.00 euros.

December 2018
The construction of a village sports field was completed as the first major project of the ZAC in Lutindi. As a prelude to the upcoming planing helped the entire village in the laying of a stream. Then the ground level was leveled with a bulldozer. The remaining work will be taken over again by the village community. This will give the two schools of the village and the C.B.R.O. Lutindi FC have their own sports field available.

December 2018
In FY 2018, only 8 new memberships and 1 sponsoring membership were registered. This is a significant decline compared to the previous years.
In total, seven memberships and 48 active memberships have been received by ZAC e.V. since its founding until 31.12.2018. Two resignations of members were recorded in 2018 and thus in total since the founding of the association.
The number of donations also declined significantly compared to 2017 and 2018. This is mainly attributable to the fact that the takeover of property sponsorships, which was too low in 2018, had significantly increased the average donation received in previous years through large individual donations. Here, it is important to lay the main activities and efforts of the entire Executive Board in 2019.
The account balance of the club at the VB Duisburg was reported on December 31, 2017 at 40,984.48 euros and at 31.12.2018 at 45,978.56 euros.

Duisburg, 31.12.2018
Holger Glücks
Chairman

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Report of the ZAC Annual General Meeting of 18.06.2019

Location: Evangelisches Gemeindehaus Magdalenenstr. 12 in Duisburg-Beek
Date / Start: 18.06.2019 at 19.02 clock
Present persons: 11, of which 10 have voting rights

Agenda items:

1. Welcome by the CEO
2. Determination of the proper convocation and the quorum of the general meeting
3. Annual Report of the Management Board for the financial year 2018
4. Annual Report of the Chief Financial Officer for the financial year 2018
5. discharge of the board
6. Discharge of the CFO
7. Request for amendments to the statutes * / **
8. Other / debate

* Amendment 1 to the existing statutes

New paragraph to §7, paragraph 6,
The existing board can complement itself by co-option. Co-opted board members are appointed to the board for a two-year term. After expiry of the two-year membership of the Executive Board, they can be co-opted again. The maximum number of co-opted board members is limited to 3 persons.

** Amendment 2 to the existing statutes
Precision §5, paragraph 2
§ 5 Termination of Memberships
(1) Membership ends by voluntary withdrawal or expulsion.
(2) Resignation shall be effected by written declaration to the Executive Board at the end of the current financial year.

To 1:
The CEO welcomed the attendees and opened the JHV.

To 2:
The Chairman of the Board of Directors determined the orderly and punctual convening of the meeting and its quorum.

To 3:
Thomas Maassen, Deputy Chairman of the Executive Board, gave the members a detailed report on all the activities of the association that took place in the 2018 financial year, as well as on all decisions taken and events that had occurred, broken down by the individual reporting months. These can be found on the club’s website at http://www.zac-ev.com in the submenu “Transparency”, “Annual Report 2018” in detail.

To 4:
Thomas Hufer, the chosen cash auditor, read the cash and document verification report, which did not result in any objections to the proper and orderly conduct of the documents and documents. A correct and proper use of the funds was confirmed.
Margit Suhr as CFO subsequently gave a detailed overview of the most important income and expenses of the association in her financial report. The main revenues were donations from different donors as well as membership fees. The largest expenditure factors were planned individual projects and the fee costs for our Tanzanian honorary power Ombeni Peter Ayo. The club account had a balance of 40,984.48 as of 31.12.2018.
Detailed information about the booked income and expenses can be found on our website http://www.zac-ev.com in the sub-menu “Transparency”, “Revenue-Expense-Surplus Statement” (availability depending on the date of completion at the executing tax consultancy).

To 5:
In the following vote, the board was unanimously discharged.

To 6:
In the following vote, the treasurer / CFO was unanimously exonerated.

To 7:
The two amendments to the statutes were unanimously approved in their verbiage.

To 8:
Following the official part of the JHV two screenings were shown. Markus Visser and life partner Caro, who visited Lutindi in January 2018, presented an emotional and interesting report on the country and its people.
Georg Terbeck, teacher at the HSBK Oberhausen and Dipl. Bau-Ing., Reports with a very informative picture on the findings of the inspection and measurement of the building plot in Lutindi as well as planning examples for village design.

Afterwards there was a lively discussion about the pictures shown.

The JHV ended at 9:30 pm.

signed Holger Glücks
CEO
Duisburg, 20.06.2019

______________________________________________________________________

List of companies and individual that contributed to more than 10% of the overall donations in the fiscal year 2018:

Rheintank GmbH, Duisburg                                                                           2.000,– Euro

Krohne Messtechnik Gmbh; Duisburg                                                           3.000,– Euro

Ingenieur- und Planungsbüro Zühlsdorf, Dinslaken                                      1.650,– Euro

Town & Country Stiftung, Hörselberg-Hainbach                                            1.000,– Euro

Annual Reports

The managing committee of the ZAC e.V. has obliged itself to offer the maximum of transparency to the public.
One of these criteria is the information on the source and the application of funds, which will be presented here in accounting on a cash basis form, stipulated by the tax authorities, ordered by fiscal years to whom it may concern.

This category will later contain annual reports for each fiscal year in the corresponding fiscal year section. Please use the corresponding tab pages.